HW Convention in St Louis 2011 - Planning Thread

Mama Raven Mimetes · **Joined:** December 30th, 2009, 12:55 pm **Posts:** 381

For those of you who would like to get together this year in St Louis, please take the poll. You may choose as many options as will work for you. If there are certain days that would not be an option for you please post them in responses so we can work around them.

This thread is for me to use when choosing a date, so if you can't attend in any of the given months please don't post. If you'd like to suggest another month for the year 2011 please send me a PM. Thanks!

~Raven

Elanhil · **Posted:** February 28th, 2011, 4:55 pm

We will be in St. Lewis the last week in May ONLY. And even then, we may not be able to attend. I think we have 1 day in St. Lewis itself, but if I get my best Bambi eyes on we may attend.

Timotheus · **Posted:** February 28th, 2011, 9:03 pm

Jay and I just did an interview with Robert Treskillard where he mentioned a writers retreat in October in Texas. This got me thinking about the benefits of something like that where you have time alone to write in a cool place and then there are times to eat and fellowship, maybe even sit under the instruction of established authors in our field. I would be interested in the HW Convention if it had that kind of format. If we can get published authors to come to sell some books and join discussion panels that would be cool too.

White Raven,
Are you in charge of this? Have you or whoever is in charge thought about the format?

Aragorn · **Joined:** September 23rd, 2010, 3:42 pm **Posts:** 9085

Since this would be the first HW convention, how about a format that is mostly set up for people to interact, with perhaps some fun writing challenges and discussions to give structure? This would allow friends from HW, most of whom have never met, the chance to get to know each other better.

Whythawye · **Posted:** March 1st, 2011, 11:21 am

Jonathan Garner wrote:

Since this would be the first HW convention, how about a format that is mostly set up for people to interact, with perhaps some fun writing challenges and discussions to give structure? This would allow friends from HW, most of whom have never met, the chance to get to know each other better.

Yes, this first one would be best to do along those lines, methinks. Later on we can include stuff more like what Timotheous was thinking.

Mama Raven Mimetes · **Joined:** December 30th, 2009, 12:55 pm **Posts:** 381

I'm a very unstructured sort of girl.

Anything I'm organizing will be mostly for interaction.
Actually, I'm not planning any structured activities.
All I'm going to do is help find a date and place to meet.
Lady E and I have been wanting to meet and get to know some Holy Worlders for a long time,
and I personally would resent any sort of classes or schedule
that would keep me from being able to freely fellowship with whomever gets to go.

I don't have anything against classes.
But you won't find ME organizing them.

~Raven

Aragorn · **Joined:** September 23rd, 2010, 3:42 pm **Posts:** 9085

Sir Emeth Mimetes wrote:

Jonathan Garner wrote:

Since this would be the first HW convention, how about a format that is mostly set up for people to interact, with perhaps some fun writing challenges and discussions to give structure? This would allow friends from HW, most of whom have never met, the chance to get to know each other better.

Yes, this first one would be best to do along those lines, methinks. Later on we can include stuff more like what Timotheous was thinking.

White Raven wrote:

I'm a very unstructured sort of girl.

Anything I'm organizing will be mostly for interaction.
Actually, I'm not planning any structured activities.
All I'm going to do is help find a date and place to meet.
Lady E and I have been wanting to meet and get to know some Holy Worlders for a long time,
and I personally would resent any sort of classes or schedule
that would keep me from being able to freely fellowship with whomever gets to go.

I don't have anything against classes.
But you won't find ME organizing them.

~Raven

Sounds good.

Airianna Valenshia · **Posted:** March 1st, 2011, 4:36 pm

*chuckles * That sounds like the Mama Raven I know

I am planning on being there. I think I can convince my parents with little difficulty. Can't wait! *does a happy dance*

Elanhil · **Posted:** March 1st, 2011, 4:55 pm

I agree with Jonathan. We also aren't looking at too huge of a budget here...

Airianna Valenshia · **Posted:** March 3rd, 2011, 9:17 am

Out of curiosity, where would you be thinking about hosting this, Mama Raven?

Lady Eruwaedhiel · **Posted:** March 3rd, 2011, 10:22 am

Well I'm hoping for a park or library or something somewhere.

That would be sweet. Or a bookstore. Yeaaaah...

(Wherever "Mama Raven" goes, I go, since she really is my "Mama Raven"

For those of you who didn't know. *hugs mama*)

Airianna Valenshia · **Posted:** March 3rd, 2011, 10:56 am

*chuckles * Funny, E.

I'm so excited I'm gonna get to meet you guys!!! *is thrilled *

Constable Jaynin Mimetes · **Posted:** March 3rd, 2011, 11:25 am

Oh, Lady E. Your plans to keep us from meeting will fall through quickly if I can come...

I have plans for June 2-4, and July 26-31. I might be going somewhere with my sister June 30-July 3, but that's not definite, and I could change that.

I'm really, really, excited and will do my bestest to come! I think it's awesome that this is actually going to happen, hopefully!

Incidentally, the sooner there are actual dates the less conflict I'll have. You know how scheduling goes; once your calender starts filling up it gets harder and harder to get things to work. I have a play in June, but the dates for that aren't set yet. So if I can schedule the play around the convention, I won't have to schedule the convention around the play. See?

Anyway, now I'm just rambling for sheer joy...

Mama Raven Mimetes · **Joined:** December 30th, 2009, 12:55 pm **Posts:** 381

My thoughts were to check with book stores or libraries first off. Most of the book stores probably have coffee shops and some may have meeting rooms, wireless etc. I've also considered parks, malls, and churches. My main considerations are:

1. Someplace public - #1 rule for meeting anyone from the internet is keep it public. Not that I'm scared of you guys, but it should help reassure the parents out there, since we're dealing with an underage crowd for the most part.

2. Someplace with space - Obviously we need to be able to fit however many people show up into one area so they can visit.

If it works out it would be nice to have wireless access and a place to set up laptops in case people who can't physically attend would like to skype.

Those are my goals!

I'm going to split this thread into the parts I'll need to actually plan the meeting and the non-helpful parts. I'm moving the "i'm so bummed i can't go" posts into the other convention thread - where they can keep company with the others!

~Raven

Whythawye · **Posted:** March 3rd, 2011, 12:07 pm

If you can, try to schedule the time so that I would be able to Skype in.

Kiev Shawn · **Posted:** March 3rd, 2011, 12:36 pm

Sir Emeth Mimetes wrote:

If you can, try to schedule the time so that I would be able to Skype in.

I'll probably be Skyping too...

Arianllyn · **Joined:** February 21st, 2011, 5:09 pm **Posts:** 60

That would be interesting. I'd like to Skype if possible, too.

Seer of Endor · **Joined:** February 16th, 2010, 10:36 pm **Posts:** 2603

I will hopefully be spending all summer on a ministry internship for school, but I have most of May free (other than a wedding on that last weekend). So if you plan it for May, I'll start looking for ways to make it up there.

Elanhil · **Posted:** March 4th, 2011, 7:13 am

I would personally hate having it in a library. I want to talk to these people!! I think the library employees would get mad at all our whispering. Unless we were able to find a room or something, within the library for that purpose...

Whythawye · **Posted:** March 4th, 2011, 7:26 am

Elanhil wrote:

I would personally hate having it in a library. I want to talk to these people!! I think the library employees would get mad at all our whispering. Unless we were able to find a room or something, within the library for that purpose...

Right, I can't imagine you all being quiet. I expect lots of screams.

Airianna Valenshia · **Posted:** March 4th, 2011, 9:13 am

*tries to imagine herself being quiet...* My brain hurts now.

Lady Vilisse Mimetes · **Posted:** March 4th, 2011, 10:39 am

I have school and graduation the first half of May.

*whips out mini-calendar* June and July just have a bunch of "possibilities"

and August is definitely out.

Hm... whats the usual weather for St. Louis during May? *tries to imagine what a park would be like*

Lady Eruwaedhiel · **Posted:** March 4th, 2011, 8:55 pm

LOL! My dad keeps looking at me funny cause I'm laughing at a computer screen.

Screams it is. And maybe reenactments of anything and everything we can think of ...

Andrew Amnon Mimetes · **Joined:** May 14th, 2010, 4:43 am **Posts:** 4458

I wrote this in the other thread, but I'll write it here since this seems to be more concrete planning. Hilly and I will be in Kansas City, MO for a week at the end of May with little or nothing to do

So that time would be about the only one that would work for us.

eruheran

Elanhil · **Posted:** March 5th, 2011, 10:43 am

But...they're looking at St. Louis. We're going to be in St. Lewis in June...right?

Celestria · **Posted:** March 5th, 2011, 11:01 am

Aw... I'd love to meet everyone, but it would definitely have to be Skype if anything. Even then I'm not sure. I never was the kind of person who could carry or start a conversation.

*Silence.*

So... yeah...

*crickets chirp*

See what I mean?

Airianna Valenshia · **Posted:** March 5th, 2011, 11:40 am

Ah, but it takes two to make a conversation, Celestria! I don't think we'll have a problem starting up conversation

Elanhil · **Posted:** March 5th, 2011, 11:59 am

Airianna, we aren't going to the Science Center. It's closed. But! Anyone who wishes to meet the awesome E brothers, be at the St. Lewis Arch the morning of May 30th, and look for a guy wearing a Fedora. (me)

Constable Jaynin Mimetes · **Posted:** March 5th, 2011, 2:48 pm

How long would it be? I don't imagine we could all say everything we wanted to say in a single afternoon. Especially if people are coming from pretty far away...

Airianna Valenshia · **Posted:** March 5th, 2011, 5:42 pm

Never thought of that question...

Aragorn · **Joined:** September 23rd, 2010, 3:42 pm **Posts:** 9085

I was wondering about that, too.

Elanhil · **Posted:** March 5th, 2011, 7:45 pm

Maybe we should have one day where people should all try to be there, and then more days for those who can stay or something.

Mama Raven Mimetes · **Joined:** December 30th, 2009, 12:55 pm **Posts:** 381

I was pretty much thinking an afternoon & evening.
Or we could plan for a late morning meeting to give us more time.
Probably not before 10-ish though... It takes us 2+ hrs to get there! :shock:

I don't mind if some people want to stay over and continue visiting the next day, but we most likely will not stay overnight.

~Raven

Elanhil · **Posted:** March 7th, 2011, 5:15 pm

Hehe, it takes us much more than 2 hours to get there... :shock:

Constable Jaynin Mimetes · **Posted:** March 8th, 2011, 12:06 pm

That's kinda what I was thinking. My dad told me it will take probably a little under 8 hours to drive out...

I'm willing to drive possibly 8 hours to meet some of you, but for only one day? :shock:

Elanhil · **Posted:** March 8th, 2011, 4:40 pm

We'll only be in St. Louis itself for one day, but if the 'convention' takes longer I may convince our parents...

Lady Eruwaedhiel · **Posted:** March 8th, 2011, 8:41 pm

Aw c'mon mama, can't we stay overnight please?

Elanhil · **Posted:** March 9th, 2011, 6:46 am

Another thing - If the convention were to overlap on a Sunday/force people to travel on Sunday, that may be a problem for some. It's not for me and my family, but I can think of some people for whom that might be a problem.

Airianna Valenshia · **Posted:** March 14th, 2011, 12:50 pm

*chuckles at E *

The Wolverminion · **Posted:** March 14th, 2011, 12:59 pm

I'm going to be in Kansas City at the end of June/beginning of July...

Lady Eruwaedhiel · **Posted:** March 24th, 2011, 8:22 pm

Ok, people, we need to get this thing going if it's ever going to come about. We need dates. (No, not fruit, the number kind.) When can you or can't you come on the prospective months? Is there a location you would propose? An event to attend, people to visit? Specifics!

Airianna Valenshia · **Posted:** March 24th, 2011, 9:27 pm

Since I'm close in the area, I'll do some scouting. I know there is a HUGE book store (is it B&N?) in St. Louis that has lounges and such. Let me see what I dig up and I'll let you guys know. If you want me to, that is?

Lady Vilisse Mimetes · **Posted:** March 24th, 2011, 11:13 pm

I definitely can't make it during May or August (though the last weekend in May - 28th - might work...). I'm guessing weekends, Friday, Saturday, Sunday? would work best for people...

so... weekends? I currently have ten weekends open for possibilities (last weekend in May and all the weekends in June and July) assuming I can get someone to actually drive me :roll:

And I'm cool with volunteering Airi to do research

Celestria · **Posted:** March 25th, 2011, 4:01 pm

WOOHOO!!!! I might be able to actually come in person! Gotta love family vacations.

Elanhil · **Posted:** March 26th, 2011, 11:43 am

Well we're going to St. Louis sometime...sometime. So anybody who wishes to meet us go to the arch and look for the handsome guy wearing a Fedora.

Airianna Valenshia · **Posted:** March 26th, 2011, 2:06 pm

Your sometime is going to need to be a little more specific, Caleb.

Andrew Amnon Mimetes · **Joined:** May 14th, 2010, 4:43 am **Posts:** 4458

Late May

eruheran

BushMaid · **Posted:** March 27th, 2011, 3:06 am

Elanhil wrote:

So anybody who wishes to meet us go to the arch and look for the handsome guy wearing a Fedora.

This made me laugh!

Elanhil · **Posted:** March 27th, 2011, 7:49 pm

What, Bush? It's as true as could be...

BushMaid · **Posted:** March 27th, 2011, 8:25 pm

Elanhil wrote:

What, Bush? It's as true as could be...

I dunno. It just sounded funny.

Inesdar wrote:

Probably won't come, I'll just sit at home in misery :pale:

Nah I'll be glad the midwest folks get to meet up

Though it would be so awesome if I could go...

I'll sit at home in misery with you, Inesdar. :pale:

We'll both sit at home on HW Chat and be miserable together.

Sometimes Australia seems like lightyears away from America...

HW Convention in St Louis 2011 - Planning Thread

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